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Legal stuff

Valid from 25 May 2018

Who we are

Regent Exhibitions Ltd owns the IMEX in Frankfurt exhibition. IMEX America Ltd owns the IMEX America exhibition. Both Regent Exhibitions Ltd and IMEX America Ltd are incorporated in the UK. IMEX America Exhibitions Inc. is a US incorporated company which provides support services in the US to IMEX America Ltd. All are collectively known as the IMEX Group.

Regent Exhibitions Limited, The Agora, First Floor, Ellen Street, Hove, East Sussex, United Kingdom BN3 3LN. Company No. 4244004.

IMEX America Limited (address as above). Company No 7339316.

IMEX America Exhibitions Inc., Centre No 1057, 3960 Howard Hughes Parkway, Suite 500, Las Vegas, 89169, United States

Terms and conditions of attendance

The IMEX Group plans to take photographs and video material at IMEX in Frankfurt and IMEX America and reproduce them in IMEX Group educational, news or promotional material, whether in print, electronic or other media, including the IMEX Group websites and social media. By participating in IMEX in Frankfurt or IMEX America, you grant the IMEX Group the right to use your name, photograph and biography for such purposes. All photographs and videos are the property of the IMEX Group and may be displayed, distributed or used by the IMEX Group for any purpose.

Children under the age of 18 are not permitted in the exhibition halls.

Anyone attending IMEX in Frankfurt or IMEX America must not take part in any canvassing, leafleting, demonstrations, objectionable behaviour or any activity, which may disrupt either exhibition.

IMEX Group reserves the right to stop any activity on the part of any attendee that may interfere with, or cause annoyance to any exhibitors. Exhibitors reserve the right to refuse an attendee’s participation in any events taking place on their stand.

Exhibitors on stands you visit may request to scan your badge. By doing so they may have access to your contact information and other demographic information you have provided in your registration.

IMEX Group reserves the right to exclude or remove anyone from either IMEX in Frankfurt or IMEX America who does not comply with these terms and conditions or who they reasonably consider is likely to break these rules. 

Liability waiver

I agree and acknowledge that I am undertaking participation in IMEX Group events and activities as my own free and intentional act and I am fully aware that possible physical injury might occur to me as a result of my participation in these events. I give this acknowledgement freely and knowingly and that I am, as a result, able to participate in IMEX Group events and I do hereby assume responsibility for my own wellbeing and safety.

Photographs and video material taken at IMEX Group events

The IMEX Group plans to take photographs and video material at IMEX Group events and reproduce them in IMEX Group educational, news or promotional material, whether in print, electronic or other media, including the IMEX Group websites and social media. By participating in IMEX Group events, you grant the IMEX Group the right to use your name, photograph and biography for such purposes. All photographs and video material become the property of the IMEX Group and may be displayed, distributed or used by the IMEX Group for any purpose.

Furthermore:
i. I acknowledge the IMEX Group's right to crop, splice, treat and edit any photographs or video material taken of me at the IMEX Group's sole discretion. I waive my right to inspect or approve the finished product, now and in the future, whether that use is known or unknown to me;

ii. I hereby agree to release, defend, and hold harmless the IMEX Group and its agents or employees, including any firm publishing and/or distributing the finished product in whole or in part, from and against any claims, damages or liability arising from or related to the use of the photographs or video material, including but not limited to any misuse, distortion, blurring, alteration, optical illusion, or in the taking, processing, reduction or production of the finished product, its publication or distribution.
 

Copyright notice

Companies that submit artwork or upload or link any material (including but not limited to images, text, documents and/or video files) to the website are solely responsible for the content of such material and for gaining required permissions under copyright, trademark, trade secret or other applicable law for the use of such material. (Caution: many websites purchase artwork from stock photo suppliers for the expressed website use or from hired photographers who have only supplied one-time rights.) By submitting any such material, the submitting company represents and agrees that (i) it has obtained the necessary permissions referenced above, (ii) any such material is not likely to defame and does not invade the privacy of any person, and (iii) it will defend, indemnify and hold harmless the company, its affiliates and their respective directors, employees and agents (including , without limitation, its publishing partner or any agent acting on its behalf) from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including reasonable attorneys’ fees) resulting from the submitting company's breach of the obligations set forth in this paragraph.

Photography and recording at exhibitions

Videos and photographs are taken at IMEX exhibitions and used to promote future events, direct mail and email marketing, newsletters, educational materials, press releases and broadcasts over the internet, through our broadcast partners, or via other broadcast services. It will not be feasible to obtain express permission in relation to your incidental inclusion in these materials. If you are to be prominently featured e.g. in a video interview or a large picture of you, you will either be fully aware of this (e.g. by participating in the interview or posing for the photograph) or we will endeavour to seek your express permission.

CCTV and webcams are not used by our organisation, although our exhibition venues may use them.

Email disclaimer notice

Any IMEX Group emails (and any attachments thereto) are confidential, and may be legally privileged, and are for the intended recipient(s) only. Access, disclosure, copying, distribution or reliance on any IMEX Group emails by anyone else is prohibited and may be a criminal offence. Please delete IMEX Group emails if obtained in error and notify the sender. Any views expressed in IMEX Group emails are those of the individual sender, not those of the company unless endorsed by a legal officer of the IMEX Group. Registered in England and Wales at The Agora, 1st Floor Ellen St, Hove, East Sussex BN3 3LN, company number 7339316.

IMEX America Ltd owns the IMEX America exhibition. Regent Exhibitions Ltd owns the IMEX in Frankfurt exhibition. Both are collectively known as the IMEX Group.